CLAW 24 Terms and Conditions

PERSONAL AND PUBLIC HEALTH GUIDANCE

We are following the advice and guidance of the United States Centers for Disease Control and Protection, the Ohio Department of Public Health, and the Cleveland Department of Public Health as we plan for this year’s gathering.

We are encouraging all CLAW attendees to get the Monkeypox vaccination, and to engage in frank conversations with potential play partners about MPV risks factors prior to engaging in intimate activity. As a reminder, the Monkeypox vaccination is a two shot series. Consult with your healthcare provider to ensure that you have completed the full Monkeypox vaccination series.

We will not be checking vaccination status at this year's event.

We are encouraging all CLAW attendees to receive the most current COVID-19 bivalent booster and an annual flu vaccination at least 14 days prior to arrival at CLAW.

Mask wearing is encouraged for those who wish to have an added extra layer of protection.

We ask that individuals who plan on attending a play party consider taking a rapid test at least 24 hours prior to the party, and act accordingly based on the results of that test.

COVID Rapid Tests will be available to CLAW attendees at the Registration Desk.

Each day ofCLAW we ask that you assess your own personal health before attending. If you feel sick, are running a fever, or experiencing other symptoms of illness, we ask that you refrain from attending and take care of your own health so that you may return the following day, or the following year.

We cannot anticipate every possible scenario. We respectfully ask that each person who attends CLAW take everyone's health and well being into consideration so that we can all have a safe, fun, and healthy weekend!

We will do our best to ensure that this year’s event is safe for everyone, but ask for your assistance in helping us achieve that goal.

Please note, these guidelines are subject to change, based on the evolving public health guidance and ground level circumstances.

CLAW PACKAGES AND EVENTS

Attendee Packages

Attendee Packages are charged in full at the time of purchase. Cancellations made before March 1, 2024 can receive a 100% refund, donate the package back to CLAW or to a community member of your choice. No refunds after March 1, 2024.

Early Bird: $229 (Through Jan 24, 2024)
Standard Registration: $269 (After Jan 24, 2024)
On-Site Registration: $299
VIP Package: $499

Volunteers Packages

By signing up, volunteers agree to show up for all assigned shifts. Conflict in scheduling must be resolved with Guest Services before the start of the event. Guest Services reserves the right to reassign all shifts based on the requirements of the event.

If a volunteer fails to show up for one or more of their shifts, the credit card on file will be charged an attendance fee; if a volunteer fails to complete their assigned shifts in full, the credit card of file will be charged an attendance fee. (Attendance fees may include full or partial price of an attendee package and/or hotel room occupancy if applicable). It is the responsibility of the volunteer to check in immediately before every assigned shifts in Guest Services. It is the responsibility of the volunteer to ask for confirmation of their assigned shifts at registration check in upon arrival.

Volunteer packages with a $1 fee are non-refundable

2-shift Volunteers: $89
3-shift Volunteer: $1
Super Volunteer: Fee Waived

HOTEL ROOMS: DEPOSIT, PAYMENT, AND REFUND POLICY

When booking a room at our host hotel, you will be redirected to our new hotel reservation system called Resiada. Resiada is a self-serve and secure user-friendly hotel room reservation portal.

Separate purchase required of CLAW Package.
At the time of reservation: one night room and tax charged to credit or debit card.
February 15, 2024: the balance of the reservation will be charged to the same credit or debit card used to make the reservation. If a different payment method is required for the balance, registrants will need to log into Resiada to update the credit/debit card details prior to February 15, 2024.
Guests whose cards are declined: will be notified by email and allowed 7 days to make payment in full for the reservation. Any reservations not paid within 7 days will be canceled unless you contact us to make other arrangements.
There is a $6 user fee charged at the time of booking, that is kept by Resiada and is non-refundable.

Refunds on Room Reservations

Through February 15, 2024: 100% refund on rooms, including the first night deposit.
Cancellations made between February 15, 2024 and March 7, 2024: First night room and tax not refundable, balance of stay is 100% refundable.
Cancellations made after March 7, 2024 will not receive a refund.

Changes to check in or check out dates

Any additional nights added after February 15, 2024 will automatically be applied and billed to the credit/Debit card on file.
Any nights removed through March 7, 2024 will be refunded 100% provided the Minimum Night Requirement is met.

Minimum Night Requirement

All reservations must include Fri, April 12, 2024 and Sat, April 13, 2024. A 3-night (4-night for Suites) minimum stay is required.

VendorMart Booth Reservation: Deposit, Payment, and Refund Policy

Booth space 8x8
Booth fee $450
Refund requests must be made by email to This email address is being protected from spambots. You need JavaScript enabled to view it..
Through March 1, 2024: 100% refund.
After March 1, 2024: No refund eligible, but 100% of the price may be applied to a future VendorMart in Cleveland or Los Angeles.
RETURNING VENDORS: Full payment must be received by February 15, 2024 to guarantee spot and priority.

Equipment Rental Agreement: Deposit, Payment, and Refund Policy

Sling rental: $100 + $150 Deposit refunded when equipment is returned in good condition.
Rim seat rental: $50 + $75 Deposit refunded when equipment is returned in good condition.
Upon clean return, any deposit will be refunded to your credit card. $50 will be deducted from the deposit if the equipment requires cleaning. Incomplete returns will not receive a return deposit.
Equipment may be picked up at Guest Services at the Renaissance during the hours of onsite registration.
If you have opted for the delivery and setup, please speak to guest services when registering to arrange delivery and setup. NOTE: This option is available only to guests of the Renaissance.
Returns: To Guest Services at the Renaissance no later than 6pm Sun, April 14, 2024.
If there is a change to the pick-up or drop-off location, we will email you in advance.
Upon clean return, any deposit will be refunded to your credit card. $50 will be deducted from the deposit if the equipment requires cleaning. Incomplete returns will not receive a return deposit.
Equipment that is not returned will have the replacement cost charged to the card on file.
Cancellation fee: $20

Other Terms and Conditions

By completing a CLAW Weekend Registration Form, I hereby affirm and acknowledge all of the following:

I will be at least 18 years of age by April 11, 2024.
I will be at least 21 years of age before attending any CLAW event where liquor is served.
I will not bring any firearms, weapons, or drugs not specifically prescribed by a physician or available over the counter.
I will hold blameless CLAW Corp., its Board of Directors, contractors, volunteers, sponsors and all property owners producing this event for damage or injury to myself or my personal property.
CLAW Corp. is not responsible for the actions of its volunteers.
CLAW Corp. has the right to refuse anyone from attending any CLAW event, and may modify these rules & regulations at any time without notice.
At all public events, including the hotel lobby & elevators, all bar events, transportation between events, etc., proper attire is required as required by local law(s).
To protect attendee privacy, if I take photos or videos, I must abide by the CLAW Corp.'s Photo Policy.
Violation of any of the rules established by CLAW Corp. may be grounds for my removal from this event without any reimbursement of fees paid.
All participants attending the event must adhere to the CLAW code of conduct found here: https://clawinfo.org/home/about-claw/code-of-conduct.
I will be automatically subscribed to CLAW Corp.'s MailChimp mailing list. I can unsubscribe at any time.

CLAW Code of Conduct

Adopted by the CLAW Board of Directors, March 2019

We do not condone predatory behavior, abuse or intimidation. No means no. Everyone attending a CLAW event has both the right and the responsibility to stop any unwanted behavior directed at them from others.
Disrespect of the rights of other attendees will not be tolerated. People who are deemed a safety problem by CLAW management may be removed from the event without a ticket refund.

HARASSMENT

CLAW is obligated to provide harassment-free experience for everyone, regardless of age, race, gender, gender identity & expression, sexual orientation, disability, appearance, personal beliefs, fetish interests, or religion. The policy applies to everyone in attendance including: staff, volunteers, vendors, sponsors, educators, and board members. All attendees of CLAW acknowledge that they are attending a sex-positive event that contains sexually explicit content.

Harassment includes, but is not limited to:

Discrimination, unfair treatment based on age, race, gender, gender identity or expression, sexual orientation, disability, physical appearance, body size, personal beliefs, fetish interests, or religion
Unwanted physical contact of any kind
Unwelcome sexual attention
Harassing photography or video recording. (please see CLAW Corp.'s Photo Policy)
Deliberate intimidation, threats, stalking, or following

When a participant is asked to stop harassing behavior, they are expected to comply immediately. No means no – if you are asked by another individual to leave them alone then you must respect their wishes.

Individuals experiencing harassment or having a conflict with another attendee should cease further interaction and contact any Working Volunteer and ask to speak with Staff immediately. Our IRT or upper management staff will take a report immediately.

REPORTING

If you are subject to unacceptable behavior, notice that someone else is being subject to unacceptable behavior, or have concerns that this Code of Conduct is not being followed, notify a working CLAW Volunteer or contact us HERE as soon as possible. All reports will remain confidential.

CLAW Drug Policy

In addition to the Code of Conduct, CLAW has a 0% tolerance for illegal drugs at our event. If you think you might have a problem with crystal, heroin, cocaine or other party drugs, please call 855-DRUGFREE.

ENFORCEMENT

CLAW acknowledges the responsibility we have to ensure the safety of participants. Failure to abide by these policies may result in the following;

Warning
Removal from the event
Referral to venue security
Referral to public safety or law enforcement

Any person who is deemed to have flagrantly violated this code of conduct may have their participation in all CLAW events revoked and barred from the premises of any CLAW venue.

Any person whose participation is revoked is automatically prohibited from registering for any subsequent CLAW events as an attendee, volunteer, vendor, educator, or sponsor until such time as their attendance is approved by the Board of Directors & Planning Team.

CLAW Event Photography Policy

All of the CLAW events take place in what is considered "Public Domain," so your photo can be taken by anyone and used in any manner the photographer wishes. So be careful as to whom you allow to take your picture.

We respect your privacy, as do the members of the media/press and photographers that we allow to officially take photos at our events. They will have an official CLAW "Photographer" badge (in addition to their regular badge), and the photos they take may be shown on the CLAW (or other) website, be used for future CLAW promotions/advertising, or be placed in a gay/leather publication.

Diversity, Inclusion & Accessibility

CLAW is committed to making its events a safe and welcoming environment for all adults (18 years and older). CLAW wants each attendee to understand that diversity and inclusion are active choices and not just passive assumptions. CLAW is a men’s event. CLAW believes that the label men is inclusive of Trans Men. All Male Only play spaces include trans men.

All other spaces are open and welcoming to all people regardless of age, race, gender, gender identity & expression, sexual orientation, disability, appearance, personal beliefs, fetish interests, or religion and those expressing curiosity about the scene in a respectful manner. In order to achieve the reality of inclusion, several concepts must be considered, and several must be actualized.

Inclusion & Diversity Policies and Agreements

CLAW affirms an inclusive, diverse community. We are committed to building inclusive spaces and events. We believe it is our duty to actively work toward greater inclusivity within our communities. Toward that end, we affirm the following policies and commitments and ask that you do the same:

I understand that CLAW must be intentionally inclusive and affirming. All people have inherent worth and the right to choose to participate regardless of perceived or actual personal qualities, orientations, or associations.

CLAW respects and welcomes all persons regardless of color, ethnicity, age, ability, religion, size, class, perceived or actual sexual orientation, gender identity, and gender expression.

CLAW strongly rejects any form of exclusion or marginalizing of people. Racism, classism, sexism, enforced heteronormativity, and ableism are not tolerated. We affirm our commitment to cultivating inclusive people and groups that support all members of the community.

CLAW spaces are safe and consent-based spaces. Unsafe behaviors and words that target or marginalize people including but not limited to racism, sexism, ageism, classism, transphobia, homophobia, xenophobia, ethnicism, sizeism, ableism and other prejudicial and discriminatory behaviors will not be tolerated.

My attendance and participation supports and affirms inclusion. I understand that if my actions (digital or in-person) are found in violation of the above policy that I will be dismissed from this event without refund for any tickets, meal or add-on fees paid to CLAW Corp or its subsidiaries in regards to this event.

Update History: 
    2024-FEB-06 - Fixed typo, formatting and the hotel cancellation dates.
    2023-NOV-06 - Updated for CLAW 24
    TERMS AND CONDITIONS SUBJECT TO CHANGE